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Best Practices for Staffing Project Leaders: Initial Search

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This series will provide detailed coverage of each of the steps in the staffing process.

This post covers step two: Initiate Search. (more…)

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Best Practices for Staffing Project Leaders: Setting Requirements

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In this series, we provide detailed coverage of each of the steps in the staffing process.

This post will cover Communicate process and define requirements.

(more…)

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Presenting: New EPMO White Paper

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We have developed an Enterprise Project Management Office white paper, and we wanted to provide it for free for our loyal blog followers.  At 5,000 words and over a dozen graphics, this is the most in-depth content we have ever released free to the public, so be sure to take advantage.

This comprehensive and multi-layered paper demonstrates how the project portfolio delivers your organization’s Mission and Vision, the strategy challenges and solutions, and the execution challenges and solutions.

Click here to receive your copy of Delivering the Future into the Present: Fulfilling Mission and Vision through Portfolio Priorities and  Project Execution.

 

 

Posted in Events, General Project Management, Project Portfolio Management, Resource Management, Theory, View from the Top | Tagged , , , , , , , , , , , ,

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How to Assign Resources to a Task in Microsoft Project

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The following guide demonstrates how you can assign resources in various ways and avoid some overallocations by using tools available through the Assign Resources dialog box. These techniques apply whether you are working with local resources or those from the enterprise resource pool.

We will cover Assigning Resources in the Split Screen View, Using the Assign Resources Dialog, Assigning Multiple Tasks to One Resource, and Assigning Multiple Resources to Tasks.

(more…)

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Reporting Made Easy: Using the Copy Picture Command

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One way to use the communication power of the Gantt Chart view is to photograph it and send the picture as part of another document (e-mail, webpage, PowerPoint, etc.).

Below are the steps for doing this. (more…)

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Finding the Right Information in Microsoft Project

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The “trick” to using Microsoft Project effectively is first to know what type of information you are looking for and then to know which view you can use to display this information. A view is a set of formatting instructions that tells Microsoft Project what data to present and how to organize it into useful information so that each view displays a unique combination of project information. Once you are in the correct view, you can modify the display to view the exact information you require, as described later.

Views in Microsoft Project 2016 can be categorized into sheet views, chart and graph views, and form views. Each of the available views will provide different presentations of project information.

(more…)

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How to Do Project Management Staffing Right

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As the economy recovers, capital spend is returning to perform more projects, increasing the demand for qualified project resources.  Unfortunately, leadership for these new projects and programs cannot always come from within.  The organization may be unable to secure long-term funding for full-time employees and so have to seek out contract work, or the internal staff might simply not have the necessary skills or experience available for critical roles.

When seeking outside talent, a myriad of common challenges arise, including unrealistic timelines, unclear requirements, and process gaps between the organization and its staffing partner.  But far and away the biggest challenge when staffing project managers is an overemphasis on technical skills for a leadership position. (more…)

Posted in General Project Management, Project Leadership, Project Staffing | Tagged , , , , , ,

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Defining the Critical Path in Microsoft Project

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The critical path is the longest path through the network, based on task duration, which defines the shortest amount of time in which the project can be completed. Tasks not on the critical path have slack, while tasks on the critical path have zero slack. Slack is the amount of time that a task can be delayed without impacting the project end date.

(more…)

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How PMOs Save Troubled CIOs

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In a world where 68% of all Information Technology (IT) projects fail, Chief Information Officers (CIOs) are accountable for one of the most challenging aspects of growing a business. Accordingly, CIOs have some of the shortest tenures among any executive position.

The reason many organizations are not able to deliver on these mission-critical initiatives is because of an ineffective Project Management Office (PMO). (more…)

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The Risk of Risk Management: Why it feels so wrong to do what’s right

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When unplanned events arise, there are severe repercussions for the projects you are accountable for. Yet, project risk management typically has an unpleasant connotation.Trying to sell executives on risk management is like taking the role of an insurance salesperson, dwelling on the negative potentialities that might not even happen. There are enough “real” uncertainties and issues that exist right now in any project; how are you going to convince executives to spend their money on risks that have a limited chance of happening?

(more…)

Posted in Risk Management, Theory, View from the Top | Tagged ,

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