One way to use the communication power of the Gantt Chart view is to photograph it and send the picture as part of another document (e-mail, webpage, PowerPoint, etc.).
Below are the steps for doing this.
- From Task:Clipboard click the Copy dropdown and select Copy Picture. You will be presented with the Copy Picture dialog box. This tool allows you to make a copy of the task or resource information that is currently visible (without the ribbon or any surrounding control); this copy can then be pasted or inserted into another application.
Figure 232 Copy Picture dialog box
- The Render image: For screen option copies the Microsoft Project view as an image with a resolution best for viewing on a screen, such as in PowerPoint. Render image: For printer copies in a resolution best for printing. Render image: To GIF image file saves the image as a separate picture file, which can be manipulated in a variety of ways or e-mailed as an attachment.
- In the Render image area of the dialog box, click For printer.
- In the Copy area of the dialog box, check Selected rows.
- In the Timescale area of the dialog box, select As shown on screen.
- Click Except for a brief appearance of the hourglass icon, nothing appears to happen.
- Launch Microsoft Word and open a blank document. In the new Word document that appears, select Edit:Paste (or use Ctrl-V). A picture of your Gantt Chart will be inserted into your Word document.
- Exit Word, discarding the new document. Save and close your project.